Recently, a marketing friend of ours relayed a horror story of how his entire website went down, and he did not have an up-to-date backup of the site. In listening to his woes, Mynders and I realized how close we had come, on more than one occasion, to dodging that same bullet.
Have you ever sat down in front of your computer just to discover you had a black screen? Data Loss. If it hasn’t happened to you yet, it will. Plan on it – better yet, plan ahead (by creating an incremental backup) so that when it happens, you will be prepared and not lose anything.
You may backup regularly, but find that your hard drive just isn’t big enough to hold all the data, videos and audios you want to keep.
The lack of hard drive space has crippled your computer. You need to clear space and still keep your valuable files, videos and audios.
Easy to Use or Burdensome?
There are many ways to backup your critical computer files. You can do a formal backup, you can drag individual files and folders to a separate drive, you can create CDs and DVDs, and you can even upload important files to a storage spot on the internet.
Formal backup programs often create zip files of your data. They save space, but you will have to restore the everything to access just one of your files. Not convenient. CDs and DVDs have to be lugged around, and it can be difficult to find the latest versions of documents.
Create Backups You Can Really Use – Synchronize Your Files
If you create the right kind of backups, you will do more than simply have files you can restore. You will create an interactive file system that you can use daily as extra hard drive space and smart file organization, as well as having up-to-date backup copies of all of your important data.
Critical Aspects of a Backup System for Your Data
- Easy to use: Set the system up once and then it basically runs itself on a pre-set schedule.
- Reliable: You don’t want to grab your backup and find out that it really didn’t work and what you thought you had backed up is gone.
- Time efficient: Takes minimal time to do the weekly backups after creating the initial full backup.
- Quick and direct access to the most recent versions of your files or documents without having to do a ‘restore’ of the whole backup.
- Smart backup system: It will update files that have been changed without asking me what to do with each file. Able to be customized to meet your needs.
- Can easily use the files on a different computer: Allows you to plug in to a different computer and have immediate access to the files you need.
- Synchronization: It will let you determine which files should be updated as well as allow you to let the most recent changes show up on all copies of that file, no matter if it is your main computer copy or your backup hard drive copy.
An effective system can be developed using an external hard drive. For under $100, you can buy a portable wallet-sized hard drive that will store 500 MB or more of your critical data. Non-portable drives are even less expensive, but the portable drive’s small size lets you use it anywhere you are with your computer.
The next step is to find a program that will do the actual file transfer and updating. There are lots of applications available that will perform these functions; some you have to pay for and others are free. A search on the internet will return hundreds of options.
A Great, No-Cost Solution I’ve Found
There is a great little program that does almost everything – it’s called SyncBack. It allows me to send easy, one-click backups to my portable hard drive. It automatically updates files on the backup that I have updated on my computer. If I have to delete a bunch of files on my computer to make room for new ones, and I run the backup, it leaves those files on my portable hard drive.
And best of all, when I need just one file or document, I can plug in my portable hard drive to any computer, navigate to that file, and open it. No need to restore anything. It does exactly what I need, and it’s free. For me, it’s the ideal system.
What’s that you say? You’d like to know where to get it and how to set it up? Click on over to http://BusinessBuildingShortcuts.com/Backup.html where you’ll find links to download the recommended program as well as to some short videos showing how to set it up and customize it to your individual needs.